Online Assessments

The Online Assessment (OA) module includes multiple sub-modules and connects with various other modules within the software. It’s important to understand that these relationships are optional and can be utilized based on your specific use case.

Here’s an example of how these relationships might work:

• Sub-modules: Manage child items like responses, notifications, and statuses within the OA module.
• Connections to Other Modules: Link assessments to modules such as Risks, Policies, or Controls for integrated management.

These relationships allow for flexibility, ensuring the OA module can adapt to your organization’s unique needs. If you’d like, I can assist in creating a visual representation of these connections.

The fuchsia boxes represent the Online Assessment (OA) module and its sub-modules. Here’s a breakdown of the relationships and workflows within the OA module:

• Questionnaire: A questionnaire consists of multiple questions. It is the core component of any assessment.
• Online Assessment (OA): Each OA requires a single questionnaire (only one questionnaire per OA).
• Feedback: Once an OA is published and participants respond, their answers populate the Feedback tab. Each question in the questionnaire corresponds to one feedback item.
• Audit Trails: The OA automatically generates audit trails to log who performed what actions and when, ensuring transparency and accountability.
• Findings: You can create findings for feedback that requires follow-up. Findings are used to track issues or responses that you didn’t find satisfactory and want to address further.

This structure ensures that all aspects of an assessment, from questions to participant responses to follow-ups, are well-organized and traceable within the OA module.

In addition to its core functionality, the Online Assessment (OA) module can establish non-mandatory relationships with other modules in Eramba. These relationships allow you to link your OAs to relevant items in other modules, depending on your use case:

• Third Party: Link OA feedback to a supplier as part of a vendor assessment, helping you track supplier-related evaluations.
• Risk: Associate the OA with a specific risk to document its source or track the assessment’s connection to identified risks.
• Asset: Tie the OA feedback to an asset, such as data, when performing assessments related to information security or data management.

These optional connections enable greater integration and context for your assessments, enhancing traceability and alignment with organizational goals.

As illustrated in the image below, you can use statuses to highlight the outcomes of your Online Assessments (OAs) within the related modules.

For example:

• In the Third Party module, a status can reflect whether a vendor passed or failed their assessment.
• In the Risk module, a status might indicate whether the feedback resulted in an acceptable or critical risk.
• In the Asset module, a status could denote whether the assessment feedback aligns with compliance or security requirements.